Events & Project Specialist
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EVENT & PROJECT SPECIALIST
About the role: The successful candidate will support operational coordination, project management, and client and promoter relationship activities, contributing to the planning, organization, and delivery of events hosted at Unipol Dome.
The role involves cross-functional involvement throughout the various stages of live entertainment and corporate events, ensuring effective alignment and communication between internal teams and external stakeholders, while supporting the successful execution of each project from planning through delivery.
Roles & Responsibilities
Key Responsibilities
Client Management & Meeting Coordination
Plan and coordinate event preparation meetings with clients and promoters.
Prepare task lists, follow-up actions, and meeting reports.
Independently manage operational and alignment meetings.
Organize and participate in venue site inspections and stakeholder meetings.
Internal Coordination & Operational Alignment
Schedule and coordinate both cross-functional and department-specific meetings involving teams engaged in event delivery.
Support the operational coordination of activities across multiple business functions.
Prepare operational documentation, task lists, and progress reports.
Event Operations
Support the operational management of events and any additional activities requested by clients and promoters.
Coordinate onsite activities, including venue walkthroughs, inspections, and operational checks.
Monitor organizational requirements related to both live entertainment and corporate events.
Project Management & Operational Control
Maintain and update project management tools, including to-do lists, RACI matrices, Gantt charts, and project timelines.
Monitor project delivery schedules and track progress against key milestones.
Review and update operational tools supporting event execution, including checklists, budgets, and reporting documentation.
Presentation Materials & Project Development
Maintain and enhance venue presentation materials, including technical specifications, rate cards, and commercial documentation.
Support the preparation of presentations related to the "Summer 2027" project.
Contribute to the development of presentations focused on reviewing and improving interdepartmental processes and procedures.
About You
Requirements
Proven experience coordinating operational teams, including external suppliers and contractors.
Experience supervising activities in high-traffic environments, preferably within the events, entertainment, or large-scale venue sectors.
Ability to prioritize tasks effectively and manage multiple activities simultaneously.
Hands-on, dynamic, and operations-oriented approach.
Strong organizational and coordination skills.
Leadership capabilities and proven team management experience.
Strong problem-solving skills and ability to manage operational issues effectively.
Excellent communication skills.
Flexibility and ability to perform under pressure in fast-paced environments.
Fluent Italian; knowledge of English is considered a plus.
Availability to work weekends and public holidays in line with the venue’s event calendar.
How to Apply
Click “Apply Now” below and specify in the email subject line the team or specific role you are applying for. Our HR team will review your application and, should your profile match our requirements, will contact you for an initial introductory interview.
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